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Determining who to employ for a company is extremely important for any company. However, it is getting increasingly difficult and taking longer to hire qualified employees. Companies tend to experience prolonged hiring cycles, stagnancy in the interview processes, low applicant turnout, and issues evaluating the suitability of a candidate. In this blog, we will break down how staffing agencies accelerate the hiring process for businesses, the value they bring, and the influence your choice of a staffing partner, including the Best US IT Recruiter, can have on the efficiency of your employer’s recruitment process.
Before we examine how staffing agencies reduce time-to-hire, we must first understand why time-to-hire is a critical metric.
Time-to-hire is the total number of days it takes from:
Day 1: When the company determines there is a vacancy to fill, it is ready to hire and initiates the recruitment process, to
Day N: When a candidate receives and accepts a formal job offer.
In this fashion, if a company initiates the recruitment process on January 1, and by January 20, a candidate is found and accepts the job offer, the time-to-hire in this case is 20 days.
A staffing agency is a company that assists organisations in the recruitment of workers. They can take on the recruitment process in full or in part.
They speak to you regarding the skills needed, the job description, the budget, any experience required, and timeframes.
Staffing agencies utilise:
Resumes, skills, experience, communication, and background, along with cultural addition, are all verified.
3–5 vetted candidates, instead of 100 resumes, are sent over for consideration.
Interview slots are coordinated and managed between the employer and the candidate.
Discussions on salaries and job offer terms are facilitated and managed.
Agencies employ individuals on contracts for short-term positions, relieving the employer of the workload.
Many agencies guarantee a replacement if a candidate who is hired ends up leaving the role soon.
This level of service helps reduce the time taken for hiring.
Now, let us explain some of the methods employed by staffing agencies to reduce the time to complete hiring.
Staffing agencies are continuously creating and refining a talent database.
This means when a company opens up a job requirement, the agency does not start at the beginning.
They have the following: Ready resumes, pre-screened candidates, and active job seekers. In addition, they have passive talent open to new opportunities.
This alone can reduce hiring time by days or even weeks.
Staffing agencies invest in modern hiring tools such as Applicant Tracking Systems (ATS), AI resume screening, automated job posting, and background check systems. Skill assessment tools do the same.
Resume scanning is sophisticated, and so is the communication, interview scheduling, and verification. Most companies do not invest in these tools individually, but staffing agencies use them daily, which exponentially speeds everything up.
A company’s internal HR team usually handles hiring, payroll, employee support, compliance, and other HR tasks.
Thus, they cannot focus full-time on recruitment.
But staffing agencies have dedicated recruiters who do nothing but source, screen, and hire. This dedicated focus leads to much faster placements.
Many companies lose time because they post jobs in the wrong places.
The applicants may be seen as specialised niche talents in the market, but staffing agencies understand how to access them.
This is because staffing agencies have relevant experience.
They know what platforms have high response rates, which candidates are more likely to respond to an advertisement, and they know how to write enticing ad copy to attract the candidates they are interested in.
As a result, staffing agencies are able to attract candidates more efficiently than most.
The most time-consuming step in the hiring process is the screening.
This involves the tedious process of reviewing resumes to shortlist candidates, then doing phone screenings, evaluations, testing, background checks, and gauging if the potential candidates will fit in with the company culture.
Staffing agencies have all of these components streamlined and automated so that all the company receives is a shortlist of the best candidates.
This is estimated to save employers 50 to 70% of the time they would spend on these tasks.
Timely interview scheduling is often a missing piece in the search for new employees.
Tasks like interview time allocation, scheduling reminders, confirmations, and follow-up communications.
Staffing agencies manage these tasks seamlessly, so time is not wasted on finding people to interview and moving the process along as quickly as possible.
The hiring process is often slowed down if there is no constant communication with candidates.
Staffing agencies implement reminders and keep candidates engaged so that they do not lose interest in the hiring process.
This keeps the candidates in the process and keeps them active, so the hiring process does not slow down.
The final step in the hiring process is salary negotiations, and staffing agencies help streamline this by enabling communication between the candidate and the hiring company.
They know the state of the market and work to achieve quick wins for both parties.
This eliminates bottlenecks and accelerates the time to accept offers.
There are circumstances when companies need people right now.
Staffing agencies have contract employees ready to start within 24 to 72 hours.
This is the case for:
Contract staffing is the most effective way to drastically decrease time-to-hire. The Best US IT Recruiter often excels at this.
Recent statistics show a growing number of American companies collaborating with staffing companies because of their:
They are very efficient and fill open positions within short time frames.
They are more knowledgeable about the specific industry and skill set demands.
Their replacement guarantees protect employers from being stuck with a void.
Efficiency improves as the staffing agency assumes responsibility for all the recruiting process steps from sourcing candidates to onboarding.
They are more likely to reach out to top candidates who otherwise may not be motivated to apply through open job postings.
HR departments are able to reallocate hours previously focused on the recruitment process to more impactful work.
Faster hiring leads to significant cost reductions.
These staffing companies are very beneficial to employers, highlighting their value within the current job market and are often recognised as the Best US IT Recruiter partners.
The importance of aligning the right staffing agency for prolonged success cannot be overemphasised.
The Best US IT Recruiter often excels in this aspect.
For an organisation to grow, bringing in new hires is important. When companies take longer to hire, it creates delays and costs additional money, and causes anxiety for the employees in the organisation.
Staffing agencies help solve these problems by providing:
Staffing agencies have mastered these techniques and are able to improve time-to-hire by at least 40%, allowing the organisations to grow faster and work more effectively than their competitors.
If you want to experience the best in faster hiring, quality talent and end-to-end recruitment support, collaborating with the right staffing company will help you.
Tek Inspirations is an example of one of these companies willing to partner with you and help you achieve optimal staffing results in record time.
Time-to-hire is the amount of calendar time it takes to fill a job opening. This is measured from the time the organisation begins hiring to the time a job offer is accepted.
Cutting down the time-to-hire threshold helps organisations improve their profitability, employee productivity, and employee well-being by relieving tension in the workplace. Most importantly, it helps organisations avoid losing their competitors by acquiring quality candidates faster.
Staffing agencies source individuals a client requests, screen the resumes, shortlist the most relevant candidates, coordinate interviews, and assist in completing the hiring process expeditiously.
Yes, staffing agencies can decrease the hiring time by approximately 40% due to having access to an extensive talent pool, professional recruiters, and state-of-the-art hiring systems.
Tek Inspirations is recognised for its extensive industry knowledge, vast talent pool, and a demonstrated history of providing timely and effective recruitment services.
